Everything you need to know about using DecorFlow to manage your projects, client communication, estimations, and team workflows.
DecorFlow is built specifically for Indian interior design studios, architects, project managers, and growing design firms looking to manage leads, GST quotations, site progress, and client project sharing in one connected workspace.
DecorFlow makes it easy to create and organise your catalogue directly in the platform. Request help structuring existing rate sheets, material lists, project stages and team roles during setup.
DecorFlow supports catalogue management but does not currently import Excel or CSV catalogue data automatically. Studios can request guided setup assistance.
Yes. DecorFlow is built for web, Android and iOS. The platform can be accessed through a web browser on supported mobile and desktop devices.
DecorFlow lets you capture enquiries, record client requirements, schedule follow-ups, assign team members, and track each lead through your sales pipeline.
You can record a lead's initial requirements and relevant details before conversion. After the lead is converted, the carried-over information can be managed as part of the active project.
Yes. You can convert a qualified lead into a client and project without re-entering its core information. Relevant lead details are carried forward into the new project.
Yes. You can assign team members to enquiries so responsibilities, follow-ups, and site-visit coordination remain clear.
DecorFlow keeps quotation revisions organised so your team can review version history and maintain clear status visibility across every revision.
Yes. DecorFlow supports GST-ready quotations and invoices with applicable tax details and downloadable PDF exports. You should review your tax configuration with your accountant to ensure it suits your business.
DecorFlow supports GST calculations and displays the applicable tax breakdown on quotations and invoices. Configure your tax details according to your studio's invoicing requirements.
Yes. You can generate professional quotation PDFs containing your studio details, quotation information, and terms for sharing with clients. Branding options may depend on your plan.
Yes. You can generate and download quotation PDFs to review, archive, or share with clients.
You can share quotation revisions with clients and keep their current status organised in the studio workspace.
DecorFlow supports catalogue management but does not currently import Excel or CSV catalogue data automatically. Studios can request guided setup assistance.
Designers and site supervisors can create room-wise surveys on mobile devices. Choose between Quick mode (Length × Width × Height) or Wall-wise mode (W1 to Wn clockwise segments), with a dedicated feet-inches numerical keypad for rapid measurement entry.
Yes. Record architectural details like beam drops, skirting heights, door/window openings, and conduct on-site feasibility checks for dampness, seepage, wall cracks, electrical earthing, and plumbing provisions.
DecorFlow connects survey measurements directly to BOQ preparation. It applies your studio's pre-configured rate cards (carcass materials, finishes, electrical points, false ceiling, and civil work) directly to the recorded room dimensions to generate a detailed Bill of Quantities.
Yes. Take or upload timestamped photos tagged directly to specific rooms and wall elevations so your design and estimation teams have full visual context.
A BOQ (Bill of Quantities) is an internal engineering and cost estimation baseline detailing exact measurements, cost rates, material vs labour splits, contingency allowances, and target margins. A Quotation is the client-facing presentation document converted from the BOQ with clean descriptions, room subtotals, and GST breakdowns.
Every BOQ line item can split the unit cost rate into material supply cost and contractor installation labour. This lets the team review materials and labour separately.
Yes. You can apply bulk margin markups across specific categories (e.g., +25% on carpentry, +15% on civil) or the entire BOQ, and set contingency buffers (5-10%) to protect your studio against site surprises.
When a quotation is issued from a BOQ, that BOQ version is retained as a commercial reference. Future scope adjustments create a new revision (e.g., V2), allowing you to reconcile variances and change orders.
Teams can use approved BOQ quantities to prepare procurement requirements and review supplier orders against the agreed scope.
Yes. Group indented requirements by trade category or supplier and generate formal B2B Purchase Order PDFs with your studio's GSTIN, supplier details, delivery location, delivery terms, and tax breakdown.
Site supervisors use DecorFlow on mobile to record Goods Receipt Notes (GRN)—confirming received quantities against the PO, logging delivery challan numbers, photographing physical delivery slips, and noting damaged or short-supplied items.
DecorFlow provides a real-time procurement analytics view showing budgeted material costs against issued Purchase Orders and verified site deliveries, giving you clear visibility into cost variances.
Maintain supplier and contractor profiles including contact info, trade categories (Carpentry, Civil, Electrical, Sanitary, Paint), payment terms (Net 15/30), bank details for payouts, and GST registration status.
Comparing the purchase order, delivery record, and vendor bill helps teams spot differences for review before payment.
Input tax credit eligibility depends on the transaction and current GST rules. DecorFlow helps keep purchase and vendor records organised for your accountant to review.
Yes. You can record contractor bill and agreed retention details. Review TDS applicability, rates, and timing with your accountant.
Yes. Clients can use the DecorFlow Client Portal through a supported web browser. DecorFlow is built for web, Android and iOS.
Clients can securely review floor plans, 3D renders, design updates, quotation revisions, invoices and project progress from one portal.
Yes. Your team controls which supported project files and updates are shared through the Client Portal. Content that is not shared remains available only to authorised team members.
No. Client Portal users are separate from your studio's staff users and do not consume staff member seats. Availability is subject to the features included in your plan.
No. DecorFlow does not currently let clients make payments through the Client Portal. Razorpay is used only for paying for your studio's DecorFlow subscription.
DecorFlow acts as the operational hub for your studio. It handles leads, client communication history, room-by-room project tracking, professional quotation versions (with GST options), milestone invoices, and a dedicated client portal for progress updates and deliverable review.
Yes. Site supervisors can access DecorFlow from their mobile devices to log notes, upload site photos, and mark milestones as completed directly from the site.
DecorFlow supports milestone-based invoicing, allowing your team to create and organise invoices around the billing stages defined for a project.
Yes. You can define project billing milestones and create invoices against those stages, making it easier to track what has been invoiced throughout the project.
DecorFlow provides a WhatsApp button that opens WhatsApp with prefilled content for you to review and send manually. DecorFlow does not send the message automatically.
Every new DecorFlow account starts with 30 days of Growth features included. No credit card is required. At the end of the 30 days, your account stays active—you can continue on the permanent Free plan anytime or upgrade to a paid plan.
Yes. DecorFlow has a permanent Free plan with no expiry date. You can run essential studio operations with up to 3 active projects, 1 team seat, and 250 MB cloud storage without ever adding a credit card.
No. Subscription plans are shown exclusive of GST. Applicable GST is shown at checkout. You can provide GSTIN details for your subscription invoice; ask your accountant about any input tax credit eligibility.
You can change your subscription from the available plan options. Any billing adjustment and the date on which the change takes effect are shown before you confirm it.
Yes. DecorFlow supports PDF and CSV exports for supported records and documents. Available export options depend on the type of data being exported.
Your paid features remain available until the end of the current billing cycle. After that, your account moves to the Free plan. Review its limits and export records you need before paid access ends. See our cancellation and refund policy for full terms.
DecorFlow uses secure cloud services, authentication, and access controls to protect studio and client information. For details about how data is collected, used, retained, and protected, review our Privacy Policy and Terms of Service.
Support availability may vary by plan. Check the pricing page for the current support options or contact the DecorFlow team if you need help choosing a plan.
AI features use credits, and the required number of credits is shown before generation. The credits included with each plan and the AI features currently available are listed on the pricing page.
Get in touch with our team for a personalized product walkthrough. We help you set up your catalogues and migrate client lists easily.
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