Client Approvals & Collaboration Software for Interior Designers
Frictionless Client Approvals for Interior Design Studios
Eliminate WhatsApp confusion and disputed scope changes. Give homeowners a secure, branded portal to review 2D drawings, 3D renders, and quotation revisions via Phone OTP.
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DecorFlow Client Approvals provides homeowners with a luxury, zero-password Phone OTP workspace to inspect 2D layouts, 3D photorealistic perspectives, and itemized quotations. Clients can formally approve deliverables or request specific revisions, creating a legally sound, timestamped audit trail that prevents scope disputes.
How This Works in Daily Studio Practice
Passwordless Phone OTP Invitation
Invite clients with their registered mobile phone number. Homeowners log in securely using an instant SMS verification code—zero password fatigue or setup friction.
Curated Deliverable & Scope Inspection
Clients inspect approved 2D layouts, 3D photorealistic perspectives, material moodboards, and room-wise quotation breakdowns in a clean, studio-branded environment.
Formal Sign-Off or Change Request
Homeowners tap 'Approve' to lock the deliverable or quotation baseline with a timestamped record. If adjustments are required, clients submit structured change request notes.
Live Site Updates & Milestone Visibility
Following approval, clients track physical execution through verified daily site photos, leave emoji reactions, and review milestone billing stages and payment receipts.
What this workflow covers
Passwordless Phone OTP Login
Homeowners log in securely using their registered mobile phone number and SMS OTP, ensuring rapid access without password management hurdles.
Room-Wise Design Deliverable Sign-Off
Clients review 2D drawings and 3D perspectives room-by-room, submitting formal approval or specific revision feedback with attached comments.
Quotation & Scope Locking
One-tap quotation approval records an immutable timestamped sign-off, locking the agreed commercial scope and materials as the project baseline.
Structured Change Request Workflow
When clients want modifications, they submit detailed notes that move items to 'Changes Requested', allowing designers to publish clean V2 revisions.
Strict Privacy & Publishing Control
Studio teams decide exactly what to publish. Internal subcontractor costs, vendor purchase orders, and preliminary sketches remain strictly private.
Milestone Billing & Payment Records
Homeowners view upcoming milestone billing schedules, download GST tax invoices, and access payment receipts for records transferred outside the portal.
End Scope Disputes With Immutable, Audited Sign-Offs
In interior design, verbal agreements and unlogged WhatsApp chats frequently lead to disputes during final billing. A client approves a custom veneer panel over a phone call, but later questions the price increase or claims they never approved the extra electrical layout.
DecorFlow solves this with an audit-trailed approval workflow. When a client approves a quotation or design section in their portal, the system records an immutable timestamped sign-off. The agreed baseline is locked, protecting your studio's profitability and maintaining professional trust.
Deliver a Premium Experience That Reduces 'What's the Update?' Inquiries
Renovating a home or building a commercial workspace is a significant emotional and financial investment. When updates are infrequent or scattered across chat threads, clients become anxious—leading to repetitive calls and requests for site photos.
DecorFlow provides clients with a dedicated, mobile-friendly portal where they can check progress anytime. With verified daily photo logs, milestone status summaries, and transparent billing records, clients stay informed while your team saves hours every week.
Common questions
How do homeowners log in to review and approve project deliverables?
Clients access their private portal with passwordless Phone OTP. They simply enter their registered mobile phone number and receive an instant SMS verification code—eliminating password resets and login friction.
What happens when a client approves a quotation in the portal?
When a client taps 'Approve', DecorFlow records an immutable, timestamped sign-off record. The approved quotation locks the agreed scope of work, material specifications, and pricing as the binding commercial baseline for the project.
What happens if a client requests changes to a quotation or design deliverable?
Clients can tap 'Request Changes' and submit specific notes detailing their feedback. The deliverable or quotation status updates to 'Changes Requested' or 'Revision Requested', notifying your design team to prepare and publish a revised version.
Can clients review and approve individual 2D drawings and 3D perspectives?
Yes. Clients can review design sections room-by-room (e.g., Living Room 3D render, Modular Kitchen elevation), inspect high-resolution images, and provide digital sign-off or change requests on each design section deliverable.
Do client portal users consume paid staff member seats?
No. Client portal accounts are separate from your studio's staff users and do not consume staff seats. Client portal access is included in your plan (View-only on Free; interactive approvals on Growth and Scale plans).
Can clients make online payments directly through the portal?
No. DecorFlow does not process client payments in the portal. Razorpay is used solely for your studio's DecorFlow software subscription. In the portal, clients can review milestone billing schedules, download GST tax invoice PDFs, and view recorded payment receipts after bank transfers (NEFT/RTGS/UPI).
Connected Studio Capabilities
DecorFlow connects each phase of work so you never re-enter project details.
Quotation Software
Publish room-wise proposals and manage client revisions with complete version control.
Project Management
Curate and share approved 2D/3D drawings and verified daily site supervisor logs.
Invoicing & Payments
Provide clients with transparent milestone tax invoices and recorded payment receipts.
Looking for the complete feature list? Compare plans and included features.