Vendor Master, 3-Way Invoice Matching & Bill Reconciliation
Manage suppliers and subcontractors with complete financial rigor. Record tax profiles, compare PO vs GRN vs Bill to identify bill differences, and keep GST records ready for accountant review.
See the workflow in a guided demo. We can show you how this feature fits your studio's projects and plan.
DecorFlow's Vendor Management module is a subcontractor and supplier financial control system that maintains verified vendor profiles, supports comparison of orders, deliveries and bills, keeps tax and retention details for review, and keeps tax details available for accountant review.
How It Works in Your Studio
Onboard Verified Vendors
Register suppliers and contractors with validated GSTINs, PAN, bank accounts, MSME classifications, and default payment terms.
Engineered for Every Stage of Interior Execution
Engineered specifically for Indian interior design studios to streamline contractor disbursements and maximize tax recovery.
Verified Vendor Master Directory
Maintain comprehensive supplier profiles with GSTIN, PAN, bank accounts, trade categories, and purchase order and payout status fields.
Three-Record Bill Review
Review purchase order rates, delivered quantities and vendor bill amounts before approving payment.
GST records for review
Store supplier and delivery information for an accountant to assess applicable input tax credit.
TDS Deductions & Retention Money
Calculate statutory Section 194C contractor TDS and hold back 5–10% retention money until defect liability signoff or final client handover.
Comprehensive Tax & Freight Splitting
Support itemized CGST, SGST, IGST calculations alongside freight charges, advance payment deductions, and roundoff adjustments.
Payment Ledgers & Aging Reports
Stay on top of vendor accounts payable with clear aging schedules, credit terms (Net 15/30), historical payment ledgers, and payout logs.
Review Vendor Bill Differences and Rate Creep with 3-Way Matching
In interior contracting, vendor bills frequently deviate from the original quotation—suppliers invoice at higher unit prices, bill for un-delivered quantities, or submit duplicate bills months after site handover.
DecorFlow's 3-Way Matching engine helps teams review vendor bills by systematically cross-referencing your agreed Purchase Order rates against verified site Goods Receipt Notes (GRN). If a vendor bill exceeds the PO rate or includes items not logged on site, the team can identify and review the variance.
Keeps project details together so your team can review progress and share relevant updates with clients.
Maintain Organized GST Records for Accountant Review
Interior firms pay substantial amounts of GST on plywood, hardware, sanitaryware, and electrical items. Under Indian GST laws, eligibility for input tax credit depends on the transaction and statutory conditions, but improper bill documentation or unregistered vendors lead to heavy ITC disallowances and audit notices.
DecorFlow verifies supplier GSTIN validity upfront, flags composition or unregistered artisans, and generates audit-ready expense ledgers that help your accountant review available purchase records.
Keeps project details together so your team can review progress and share relevant updates with clients.
Purpose-Built for Indian Interior Workflows
We natively support Indian commercial norms so your studio doesn't have to fight generic overseas software.
Frequently Asked Questions
What details can we manage in the Vendor Directory?
Maintain supplier and contractor profiles including contact info, trade categories (Carpentry, Civil, Electrical, Sanitary, Paint), payment terms (Net 15/30), bank details for payouts, and GST registration status.
What is 3-Way Matching and why is it important?
Comparing the purchase order, delivery record, and vendor bill helps teams spot differences for review before payment.
How does DecorFlow help interior firms with GST Input Tax Credit (ITC)?
Input tax credit eligibility depends on the transaction and current GST rules. DecorFlow helps keep purchase and vendor records organised for your accountant to review.
Does DecorFlow support TDS deductions and retention money withholding?
Yes. You can record contractor bill and agreed retention details. Review TDS applicability, rates, and timing with your accountant.
Seamlessly Connected to Your Studio Workflow
DecorFlow is not an isolated point solution. It connects directly with your upstream design scoping and downstream procurement pipelines.
Procurement & Purchase Orders
Issue legal B2B purchase orders with agreed trade rates that serve as the contractual baseline for 3-way bill matching.
Invoicing & Payments
Align client milestone collections with vendor payout commitments to maintain a positive operating cash balance.
BOQ & Cost Estimation
Compare actual contractor billed costs against original BOQ labour budgets to detect trade cost overruns in real time.
Ready to scale your interior firm with complete operational clarity?
See how DecorFlow can fit the way your interior firm works.