End-to-End Material Procurement & Purchase Order Software
Connect design specifications directly to your site supply chain. Indent materials from approved BOQs, generate B2B Purchase Orders, and verify site deliveries with mobile Goods Receipt Notes (GRN).
See the workflow in a guided demo. We can show you how this feature fits your studio's projects and plan.
DecorFlow's Procurement Software is a centralized material supply chain platform for interior design studios that helps teams prepare supplier purchase orders using reviewed BOQ quantities, tracks delivery challans via mobile Goods Receipt Notes (GRN), and provides purchasing records for review.
How It Works in Your Studio
Automatic BOQ Indent Release
Review approved BOQ quantities and organise material requirements by trade.
Engineered for Every Stage of Interior Execution
Built for interior project managers and procurement heads to review orders, deliveries, and differences.
Material requirements from BOQ
When a client approves a quotation, DecorFlow releases the underlying BOQ into structured material requirements grouped by trade category.
B2B Purchase Orders
Group indented items by supplier or contractor and prepare supplier purchase orders with itemized tax and payment terms.
Formal B2B PO PDF Generation
Export professional purchase order PDFs complete with studio and vendor GSTINs, site delivery addresses, and delivery milestones.
Mobile Goods Receipt Notes (GRN)
Site supervisors log deliveries on mobile, recording received quantities against the PO, capturing delivery challan numbers, and attaching photos.
Damaged & Short-Supply Tracking
Flag discrepancies and damaged goods on arrival so billing coordinators can review the issue before payment.
Committed vs Actual Cost Analytics
Monitor live procurement health across projects—comparing estimated material budgets against committed PO values and verified site deliveries.
Control Site Purchasing and Over-Ordering
When site supervisors and carpenters place ad-hoc material orders over telephone calls or unapproved WhatsApp messages, project budgets spiral out of control. Studios frequently end up buying materials outside client-approved scopes or suffering heavy theft and site wastage.
DecorFlow's procurement engine requires a formal Procurement Release tied to the approved client quotation. Every purchase order traces back directly to an indented BOQ line item—making it easier to review purchasing decisions.
Keeps project details together so your team can review progress and share relevant updates with clients.
Closed-Loop Site Deliveries with Mobile GRN
Paying vendor bills without verified on-site proof of delivery is one of the quickest ways interior firms lose money. Paper delivery challans easily get misplaced on dusty construction sites.
With DecorFlow, your site engineer confirms deliveries on mobile in real time. They record the exact quantities unloaded, snap photos of the vendor's physical delivery challan, and immediately log any transit damages into the project ledger.
Keeps project details together so your team can review progress and share relevant updates with clients.
Purpose-Built for Indian Interior Workflows
We natively support Indian commercial norms so your studio doesn't have to fight generic overseas software.
Frequently Asked Questions
How does DecorFlow automate material procurement?
Teams can use approved BOQ quantities to prepare procurement requirements and review supplier orders against the agreed scope.
Can we generate Purchase Orders for suppliers?
Yes. Group indented requirements by trade category or supplier and generate formal B2B Purchase Order PDFs with your studio's GSTIN, supplier details, delivery location, delivery terms, and tax breakdown.
How do site supervisors log material deliveries (GRN)?
Site supervisors use DecorFlow on mobile to record Goods Receipt Notes (GRN)—confirming received quantities against the PO, logging delivery challan numbers, photographing physical delivery slips, and noting damaged or short-supplied items.
How does procurement track committed vs actual project costs?
DecorFlow provides a real-time procurement analytics view showing budgeted material costs against issued Purchase Orders and verified site deliveries, giving you clear visibility into cost variances.
Seamlessly Connected to Your Studio Workflow
DecorFlow is not an isolated point solution. It connects directly with your upstream design scoping and downstream procurement pipelines.
BOQ & Cost Estimation
Establish locked material quantities and budgeted procurement caps before placing orders with vendors.
Vendor Management
Automate 3-way matching between Purchase Orders, site GRNs, and incoming supplier tax invoices to prevent billing errors.
Project Management
Coordinate material delivery milestones directly with room-by-room site carpentry and assembly schedules.
Ready to scale your interior firm with complete operational clarity?
See how DecorFlow can fit the way your interior firm works.