Glossary
What Is a Goods Receipt Note (GRN)?
Goods receipt note (GRN) explained for interior firms: definition, example, common mistakes and FAQs.
Published · Updated · By DecorFlow
Key points
Matches the order
Received quantities are compared with what was ordered.
Records exceptions
Shortages, damage and rejections are written down at delivery.
Supports payment
The bill is checked against what was actually accepted.
Definition
A goods receipt note is a record made when materials arrive on site or at the store. It lists what was delivered, the quantity received, the date and the condition, and is checked against the purchase order. It is the evidence that an order was fulfilled.
An example
You order 40 sheets of board. The supplier delivers 38 and two arrive damaged. The GRN records 36 accepted, 2 rejected and the reason. When the supplier's bill arrives, you pay for what was accepted, and the shortfall is followed up.
Common mistakes
- Accepting a delivery without counting it.
- Not recording damage on the day of delivery.
- Matching the bill to the order and skipping the receipt.
- Letting site staff sign for goods without a reference to the order.
Common questions
Who signs a GRN?
Usually the person who receives the goods on site, such as a supervisor or storekeeper, after counting and checking them.
Is a GRN the same as a delivery challan?
No. The challan comes from the supplier and says what was sent. The GRN is your own record of what was received.
Does DecorFlow have goods receipts?
DecorFlow's procurement includes goods receipt notes alongside purchase orders. See the procurement page for what your plan includes.
Link orders, receipts and bills
See how DecorFlow connects purchase orders and goods receipts.
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